Double-click Mail , and then click E-mail Accounts. Click Show Profiles , and then select the profile that contains the. Note: When you see this message: You must restart Outlook for these changes to take effect , click OK.
Click Disable Offline Use , and then click Yes in the dialog box that appears. Click Browse , go to the location where you want to save your. Click OK. When you see this message: You must restart Outlook for these changes to take effect , click OK. The next time that you start Outlook, the new. Currently there is no way to password-protect Outlook on startup or to lock Outlook if you need to quickly walk away from your computer, other than by using your Microsoft Windows logon password or by using third-party software written specifically to password-protect Outlook.
However, you can set a password on your Personal Folders file. You can use a password on your. Note: If you provided a custom display name for your data file, substitute that name for Personal Folders. In the Change Password dialog box, type your new password—up to 15 characters—and verify it by retyping it.
Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Example of a strong password: Y6dh! Passwords should be 8 or more characters in length.
A pass phrase that uses 14 or more characters is better. For more information, see Create stronger passwords and protect them. It is critical that you remember your password. If you forget your password, Microsoft can't retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. Make sure that the Save this password in your password list check box is cleared. This prevents the password from being cached, so you will need to type the password each time you run Outlook.
Don't forget the password. Important: Neither Microsoft, your Internet service provider ISP , nor your mail administrator has access to your password, nor can they assist you to recover the contents of the. When you click the email account folder, you will be prompted for your password. After you gain access, you won't have to enter the password again for that session. If you exit and then restart Outlook, you will be prompted for the password when you click the e-mail account folder.
Important: The. It is just a way to prevent inadvertent intrusion by other people whom you trust and share your computer with, such as at home with your family. A more secure way of protecting your data on a computer that you share with other people is to create a password-protected Windows user account for each individual who uses the computer. The default display name of the Personal Folders file. This can be confusing if you work with multiple. A best practice is to customize the display name.
In the Name box, type a name that is meaningful to you, such as Greta's Outlook Data. In the Navigation pane, you see a top folder with the name that you entered.
Now you can quickly distinguish your data file from any others. Tip: Customizing the file names is also useful if you keep multiple. For example, if you create a monthly. Even if you have a tendency to hoard e-mail, you might want to clear some of the clutter in the Navigation pane. You might not always need instant access to an archive. Start Windows Explorer for this next step.
How do you start Windows Explorer? When Windows Explorer opens, click in the navigation bar and paste in the file path that you copied just a few minutes ago. Notice that you pasted in the exact absolute path to the file name. Remove the file name from the path. We want to go to the folder that holds the files.
We just want to go the folder where that. Outlook saves backup information in a variety of different locations. Depending on what type of account you have, you can back up your emails, your personal address book, your navigation pane settings, your signatures, templates, and more.
If you're using a Microsoft Exchange, Microsoft , or Outlook. In most cases, you won't have a Personal Folders file. In order to view some of the backup files for Outlook, you'll need to unhide system folders and file name extensions. For information on how to perform that task, see How to unhide folders and file name extensions.
For Microsoft accounts, Exchange accounts, or Outlook. You may have an Offline Folders. You can't move that file from one computer to another. You can find the various files that make up your Outlook signatures in one of the following locations:. Stationery can be stored in two different locations depending on whether you have the bit or bit version of Outlook installed.
You can find the various files that make up your Outlook stationery in one of the following locations:. You can find the various files that make up your custom Outlook forms in one of the following locations:. Any Outlook templates you've created are stored in one of two places. Templates will have an. Your send and receive settings include which accounts are checked at what frequency.
You can find your send and receive settings file in one of the following locations. The file will have an. You can move this file to a new computer and retain your information. Moving a. If you need to set up Outlook on a new computer, copy your. You can then open the. The location of your. You can find your. Tip: If your Outlook Data File. Learn How to remove an Outlook. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support.
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